Office 365 is a popular choice for businesses as well as individuals. It offers a suite of productivity tools and cloud-based storage. However, there may be instances when you need to save Office 365 data to an external hard drive for backup purposes or offline access.
If you don’t know how, fret not! In this article, we will guide you through the process and make it easier for you. So, let’s get started!
Why backing up Office 365 to an external hard drive matters
Office 365 is a robust cloud-based suite, but unforeseen events like accidental deletions, cyber threats, or service outages can jeopardize your critical data. Creating a backup on an external hard drive provides a tangible and easily accessible copy of your files. This, in turn, ensures business continuity and peace of mind.
Methods to save Office 365 data to an external drive
Furthermore, we have listed a few methods that will help you save Office 365 data to an external drive:
#1: Using MS Outlook application
- Step 1: Configure your Office 365 account in the Outlook email client application.
- Step 2: Then go to File. Select the Open and Export option.
- Step 3: Then choose Import/Export.
- Step 4: Hit Export to a File and then choose the Outlook Data File (.pst) option.
- Step 5: Select the folders you want to save emails from. Then click Next.
- Step 6: Select your preferred location to save the files.
- Step 7: Lastly, click the Finish button.
#2: Using O365 Webmail
- Step 1: Open 0ffice 365 on your web browser and sign in to your account.
- Step 2: Then select O365 and all your emails will appear.
- Step 3: Choose the email you would like to save and then select the three-dot symbol.
- Step 4: Once you choose Download, your emails will be saved in EML format.
Limitations of methods 1 and 2
Below, we have mentioned a few drawbacks of using manual methods, and after that, we will discuss a professional solution:
- Manual methods are generally time-consuming. This holds true especially when you are dealing with bulk emails.
- If you are not technically sound, these methods may be a bit difficult to understand.
- With manual methods, you can view the emails only when you have an internet connection.
- Also, such methods may not handle properties and attachments properly. Users might have to face issues like corruption or loss of files.
- Manual methods also don’t provide any automation features.
Professional Solution to Save Office 365 to External Hard Drive
As discussed above, manual methods may be time-consuming and daunting for users. In such scenarios, professional tools like Net2Secure’s Microsoft 365 email hosting services come in handy. This tool helps you save all your Office 365 data to an external hard drive with ease and all properties intact.
Main features:
- Office 365 services by Net2Secure provide robust security features and end-to-end encryption to protect your sensitive data.
- Stay updated with regular updates and fixes by Microsoft.
- Transfer all your email data to an external drive without any complexities.
- Also, the tool has an intuitive interface that helps users to transfer files without even prior technical knowledge.
- With this tool, you can be assured of 100% error-free and accurate migration.
- You can transfer the data with all properties and attachments intact.
It is one of the most trustable options to save Office 365 to an external hard drive. The experts at Net2Secure guarantee that their solution will give you results that are one hundred per cent correct without changing any data in any way. So, start using the services to save your important Microsoft Office 365 account data to an external hard drive.
Wrapping Up!
Well, these were a few manual methods and professional ways to save Office 365 data to the external hard drive. If you are looking for small-scale conversions, then manual methods can be preferred. Also, if you have high-level technical expertise, manual methods can be a great choice. However, as mentioned above also, these methods are not secure and may result in data loss.
Therefore, it’s advisable to use professional tools like Net2Secure’s Office 365 email hosting services. It will help you to save bulk emails in just a few seconds. Also, the tool ensures all your data is protected during the migration process. It also preserves the original formatting of emails and attachments. So, you do not need to worry about anything while using such methods!